Job Description

Executive Administrative Assistant & Office Manager (Full-Time Hybrid)

About Us

McSteen Land Surveyor is a leading land surveying firm with over 75 employees and decades of experience supporting clients across the region. Our culture is grounded in accountability, excellence, and ownership. As we continue to grow, we're looking for someone who thrives in a fast-paced, supportive environment — someone who can keep operations smooth and executive leadership focused.

Position Summary

We are hiring a full-time hybrid Administrative Assistant who will also act as our Office Manager. This role supports the CEO and COO by managing calendars, emails, meetings, and general administrative tasks, while also ensuring smooth day-to-day office operations.

Key Responsibilities

Executive Support

• Manage calendars and schedule meetings for CEO and COO
• Prepare for, run, and document EOS meetings
• Track action items and ensure follow-through
• Filter and respond to high-volume inboxes (with judgment on what requires attention)
• Assist with drafting emails, memos, and correspondence

Communication & Office Presence

• Screen and route incoming phone calls professionally
• Serve as the point of contact for internal office needs and issues
• Greet visitors and ensure the office environment is organized and welcoming

Office Management

• Order and stock office supplies
• Coordinate building/vendor relationships (cleaning, security, repairs, testing, etc.)
• Handle mail sorting and deliveries
• Support light HR tasks such as onboarding coordination or event scheduling

Bookkeeping & Administrative Tasks

• Assist with daily bookkeeping and financial tasks
• Accounts payable and accounts receivable backup support
• Light financial reporting and check deposit processing
• Support document filing and digital organization

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager
• Excellent organizational and communication skills
• Strong attention to detail with the ability to prioritize independently
• Comfortable working with Google Workspace, calendar management tools, and accounting software (QuickBooks a plus)
• Trustworthy, discreet, and capable of handling sensitive information
• Familiarity with EOS/Traction frameworks is a bonus

What We're Looking For

• Own It: You take initiative and follow through
• Action-Oriented: You move fast and stay focused
• Detail-Driven: You take pride in doing things right
• Supportive: You help leaders and teams do their best work

Work Schedule & Location

Full-time (approx. 40 hours/week)

Hybrid: 2–3 days per week required in our Cleveland-area office

Compensation

$25–$30/hour depending on experience

Opportunities for growth based on performance

We are an equal opportunity employer and value diversity at our company. We do not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws.

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